Rental Agreement

*Denotes Required Field

Name of group

Please read through the following documents:

Code of Conduct

Statement of Faith

Statement of Marriage, Gender & Sexuality

Camp Map

Accommodation List

Rental Agreement Completion Checklist:

Fill out rental request

Submit agreement

Send deposit

$250 cleaning deposit (in the form of a cheque. Please postdate it for 1 month before your arrival)

Site Visit - Please contact manager for a suitable time if interested

If catered, inform manager of final guaranteed number of guests (this is the minimum # you will be charged for - Due: 14 days prior to arrival

SECTION #1: Costs, Obligations and facility booking options:

I agree to accept responsibility for payment for the dates, numbers and services confirmed in this contract, as well as any extra charges I authorize during my stay.

I accept responsibility for payment of any repair due to breakage or damage to the facilities and property resulting from my group/organization’s use of MSBC.

I understand and agree that management reserves the right to share about Morning Star's mission and every event at camp. I also understand and agree that Morning Star reserves the right to pray before meals that they serve.

I understand and agree that management reserves the right to co-book groups according to their own discernment. I also understand that any interest in exclusive bookings must be discussed with the Manager upon first booking.

I agree that my group is responsible for the supervision, safety and well-being of those individuals within my group using the facility during the rental period.

I agree to include my groups insurance policy number. All users must provide proof of 3rd party liability insurance that names Morning Star Bible Camp additional insured, in the amount of $2,000,000. The insurance must remain in place for the duration of the rental agreement. *Our insurance requires that “ALL outside user groups provide the Insured with a Certificate of Insurance confirming that they have a minimum of $2MM CGL per occurrence, NOA Liability, Broad Form TLL, etc., with the camp as Named Insured or Additional Insured, and if they have supervision of children or vulnerable adults, that such proof of insurance includes occurrence-form Abuse Liability coverage ($2MM per occurrence).”

No slow cookers, camping stoves or hot plates are permitted to be used in any cabin, lodge room or other building at camp

I have read and understand Morning Star Bible Camp’s code of conduct.

SECTION #2: General Conditions of Use

Emergency phone: a telephone is in the dining hall for local important or emergency calls.

Group Cleaning responsibilities: Please leave the camp as you found it. Grounds, facilities and equipment should be left clean and tidy. Guest are responsible for room decorations and removal of decorations after the event.

Guest Behaviour: Please refer to the MSBC code of Conduct

Decorations - Permission must be received from the Rental Facility Advisor for the taping, tacking, or attachment of any materials to the walls, doors, floor, or fixtures of the Morning Star Bible Camp facilities. It is not allowed to cover up the Bible verses on display.

Damages - Damage at camp by groups is rare, however, when damage does occur to facilities, equipment or the environment, the group will be assessed and charged a fee based on replacement value which will be subtracted from the damage deposit first; and if the total exceeds the given damage deposit, the remaining will be added to the camp rental fee.

Liability –Morning Star Bible Camp will ensure responsible staff and procedures but is not responsible for any damages to any person or property otherwise caused during the function or event except as a result of any negligence from Morning Star Bible Camp.

Bedding & Toiletries - Guests attending Morning Star Bible Camp will provide their own bedding, towels, and personal effects.

Supervision: There must be one mature adult for every 10 minors. In every cabin and lodge room there must be at least 1 mature adult.

Quiet Times - The residential locale of Morning Star Bible Camp dictates all noisy activities must cease by 10:00 pm.

Campfires - Campfires are permitted at designated campfire sites. Fires must be put out after use. Please ask Morning Star Bible Camp staff about any seasonal campfire restrictions. Use of personal BBQs is prohibited and a gas grill is available if you wish.

Visitors: For the safety of our guest, MSBC is a closed facility. Please advise us if you expect visitors during your stay.

First Aid: Groups are required to supply their own basic First Aid kit. The group leader, or his/her designate is primarily responsible for providing first aid treatment. A MSBC staff member is available to provide back up assistance.

SECTION #3- Rental Request Form:

Insurance Group policy number*:

*Our insurance requires that “ALL outside user groups provide the Insured with a Certificate of Insurance confirming that they have a minimum of $2MM CGL per occurrence, NOA Liability, Broad Form TLL, etc., with the camp as Named Insured or Additional Insured, and if they have supervision of children or vulnerable adults, that such proof of insurance includes occurrence-form Abuse Liability coverage ($2MM per occurrence).”

The rental rate for the property is based on a per person, per night system as follows:

a) overnight: $30/per person
b) day only: $15/person
c) children under 10 years old are free of charge

There is an overnight minimum charge that is based on the season and are defined as shoulder season and peak season.

-Shoulder season (November 14-March 14) - $500/night
-Peak season (Sept 1-November 13/March 15-June 24) $750/night

-*(minus $250 each for day use)

Additional options:

(Please enter # of days, leave blank if none)

BBQ area = $50/day

Firepit = $50/day

Kitchen/Dining Hall = $250/day (waived if catered)

Pool - Must provide own pool supervisors= $250/day

Camp Activities requested: (Must be arranged with Program Director and contingent on volunteer availability)

(Please enter # of hours, leave blank if none)

Archery = $100/hour

Hatchet Throwing = $50/hour

Riflery = $50/hour

Slingshot Paintball = $150/hour

Zipline = $100/hour

Rock Wall = $100/Hour

Meal Options Requested:

Kitchen use (provide your own food safe cooks)

Catering (contingent on volunteer availability)

Rental Agreement:

Dates of Use (ie. from June 27-29, 2023)

Event Start Time

Event End Time

Purpose of Use

Set up time

Person responsible for set up

Name of user/agency/organization

Billing Address:

Street Name & Number

City

Province/State

Country

Postal Code

Contact person

Phone ( ) -

Personnel: name and phone number

Lifeguard

Cook

Sound

Janitorial

Security

User agreement:

I/We agree to pay the posted security deposit at the time of booking. The deposit will be returned within 2 weeks following use provided that equipment used is returned in acceptable condition and there is no damage to the building or equipment.

I/We agree to provide the certificate of insurance required by the date of the event. Failure to provide insurance will result in cancellation of use of facility without any further notice.

I/We agree to pay the rental fees by the date of the event.

I/We agree to be responsible for all setting up and cleaning as per regulations listed and supervised by the MSBC staff member.

I/We agree to take responsibility for actions of all guest and participants using the facility.

I/We agree to have read and agree to abide by the facilities use guidelines.

I/We agree that the information provided is accurate and true

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